September 21st Meeting Announcement

Join us on Thursday, September 21st!

Details: 
Time:
11:30 AM – 12:00 PM: Registration, Lunch, Networking
12:00 PM - 1:00 PM: Presentation 

Location: 
The DHS Records Center is located at 200 East Hill Street, Oklahoma City, OK 73105. It is on the corner of Hill Street and Walnut. It is about ½ mile west of Lincoln Blvd., or about ½ mile east of Santa Fe. It is located in a white warehouse building. The sign in front of building reads, Decorative Arts, not Department of Human Services. There is a building parking lot just east of the main door, facing Hill Street and a small area off the street west of the building facing Walnut.

Lunch ($10 Membership Registration):
Lunch will be provided by Kamp’s 1910 CafĂ©! Due to the fact that this is not a catered lunch, we have reduced the lunch price for this meeting to $10.00.

**Please choose either a ham & cheese or turkey & cheese sandwich if requesting lunch. Box lunches come with a sandwich, bag of chips and a cookie!


RSVP online by clicking on the following link: https://tinyurl.com/yar8q39s

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September Meeting Presentation Topic: 

DHS Records Center Tour! 

In 2009, the Department of Human Services (DHS) Records Center was established in a 10,000 square foot warehouse located on N. Stiles Ave., in Oklahoma City. In 2014, structural concerns to the building, as well as space limitations, triggered a facility move process. In 2016, the Records Center moved into a 41,000 square foot warehouse located on East Hill Street. Interested in learning what occurred between March 2014 and February 2016, involving our building search, scope creep, and move? Then attend the September 21, 2017ARMA-OKC Chapter meeting and Tour of the DHS Records Center!!!
 
Speaker:
Presented by Mary Gail Foster, DHS Records Management Administrator. Mary Gail Foster serves as the Records Management Administrator for the OklahomaDepartment of Human Ser-vices. She graduated from the University of Central Oklahoma in 1969, with a BA in Sociology; she received a Master’s in Library Science degree in 1977, from the University of Oklahoma; and became a Certified Records Manager in 2005. Ms. Foster began working for the Oklahoma Department of Human Services in 1975 as a Library Technician, was promoted to Librarian in 1977, then became the agency’s Records Management Administrator in 2006. For the first 17 years of her employment, she was unaware of the agency’s Records Management Program. In 1992, she was appointed the Agency’s Records Coordinator when a former employee resigned. The program has evolved from an “other duties as assigned” task to a full time position.



June 15th Meeting Announcement

Join us on Thursday, June 15th!

Details: 
Time:
11:30 AM – 12:00 PM: Registration, Lunch, Networking
12:00 PM - 1:00 PM: Presentation 

Location: 

Lunch ($15 Membership Registration):
Home-style Meatloaf, Buttered Mashed Potatoes, Seasoned Green Beans, Garden Salad, Dinner Rolls, Carrot Cake and assorted Sodas.


RSVP online by clicking on the following link: https://goo.gl/forms/ezvAEcOMxytIrYxw1

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June Meeting Presentation Topic: 

Asset-centric Information Management

This session focuses on the challenge of managing information related to physical assets. This type of information is critical for safety and operations, but it is hard to maintain, find and use since it is created/updated by many different parts of any organization (usually geographically dispersed) over many years (typically decades). Format/media changes, redline/update distribution, and asset identification challenges all play into the problem and making managing the information much more difficult. 
  

Speaker:

Gordon Workman is a Vice-President at TrailBlazer Consulting, LLC.  He has over 15 years of  professional  experience including records and information management strategy and program development; IT strategy development, systems implementation; document generation and distribution strategy and operations management; requirements gathering; systems analysis and design; data conversion; and imaging. Mr. Workman has experience in multiple industries including oil and gas, mortgage banking, pharmaceutical, and retail.


May 18th Meeting Announcement

Join us on Thursday, May 18th at the National Cowboy & Western Heritage Museum!

Details: 
Time:
12:00 Presentation start time, lunch will follow the presentation. 

Location: 


RSVP online by clicking on the following link: https://goo.gl/forms/ezvAEcOMxytIrYxw1

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**Special notes about this meeting!

·         Please note that this meeting will be at the National Cowboy & Western Heritage Museum (1700 NE 63rd St., Oklahoma City, OK 73111)
o   The presentation will start promptly at 12pm with lunch following the presentation.
o   When you arrive, enter through the Museum’s main entrance and check in at the Admissions Desk. From there, you will be directed to the Theater.

·         Please note that meeting attendees will have to pay the Museum directly the day of for their lunch (if choosing to have lunch).
o   The Museum will NOT be able to accept POs so please plan on bringing your own form of payment.

·         The Museum will provide the following set menu for $12.00 a person:
o   You will need to have RSVPed by Monday, May 15th at 5pm for the following lunch option.

Museum’s Signature Sandwich Bar
Homemade Pasta Salad
Assorted Sandwich Platter offering:
o   Mesquite Smoked Turkey & Maple Honey Ham on Whole Wheat Bread
o   Includes Pickle Spear & Potato Chips
Giant Cookies
Iced Tea, Coffee, and Water
**Soft Drinks and additional items are available for purchase at The Museum Grill

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May Meeting Presentation Topic: 

Introduction to Collections and Disaster Preparedness Plan in Action

Since 1997, the Donald C. and Elizabeth M. Dickinson Research Center has served as the archives and library of the National Cowboy & Western Heritage Museum. The DRC collects, preserves, and makes available to the public major archival, library, and photographic materials related to the social and cultural history of the American West.


In January 2017, a major water main located outside of the museum ruptured, causing the archives to become flooded under several inches of water. Thanks to an updated disaster preparedness plan, no archival materials were damaged. This talk will pro-vide an introduction to the DRC collections and highlight key elements that are vital to any institution’s disaster plan.

Speakers:
Kera Newby has been the Digital & Manuscript Archivist for five years. She has a back-ground in History and Museum Studies, and her passion for art has led her to a career in museums.

Holly Hasenfratz has been the Digital & Institutional Archivist at the museum for four years. She has a background in Public History and Museum Studies, and is currently implementing a records management policy for the museum.






April 20th Meeting Announcement

Join us on Thursday, April 20th!

Details: 
Time:
11:30 AM – 12:00 PM: Registration, Lunch, Networking
12:00 PM - 1:00 PM: Presentation 

Location: 

Lunch ($15 Membership Registration):
Smoked Beef Brisket, Baked Beans, Scalloped Potatoes, Garden Salad, Dinner Rolls, Italian Cream Cake, Assorted Beverages

RSVP online by clicking on the following link: https://goo.gl/forms/ezvAEcOMxytIrYxw1

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April Meeting Presentation Topic: 

The Cloud – What is it and should you use it?

Speaker:

David Alexander is the Vice President of IT at Concergent Information Technology - A division of Underground Vaults & Storage, Inc. He has an Electrical Engineering degree from Wichita State University. He worked for Boeing Military in the areas of image processing and sensor system technology for 8 years before entering the IT field. He has over 27 years of experience in the IT fields of Networking and Security. He served as the Network/Security Ar-chitect and team leader for Bombardier AeroSpace – Learjet Division and as the Corporate Network Architect for Spirit AeroSytems.


March 16th Meeting Announcement

Join us on Thursday, March 16th for our first field trip of 2017!

Details: 
Time:
11:30 AM – 12:00 PM: Registration, Lunch, Networking
12:00 PM - 1:00 PM: Presentation 

Location: 
**NOTE! LOCATION CHANGE!**

Lunch:
R.K. Black will be providing lunch so no registration fee will be required for lunch. However, please help us get an exact count so everyone gets to eat by RSVPing!

RSVP online by clicking on the following link: https://goo.gl/forms/ezvAEcOMxytIrYxw1

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March Meeting Presentation Topic: 

Safeguarding Your Information (in whatever form it exists)!

Speaker:
Chris Black, President of R.K. Black, Inc., will share practical ideas for safeguarding your valuable information, whether it be paper or electronic-based. And if THAT’s not exciting enough he will also introduce us to something that can make something out of nothing. Hmmm, join us for the fun!  

R.K. Black, Inc. is a leading provider of copier, fax, printer, scanner, document management and information technology solutions to small and medium-sized organizations in and around central Oklahoma. http://www.rkblack.com/pages/about-us


February 16th Meeting Announcement

Join us on Thursday, February 16th!

Details: 
Time:
11:30 AM – 12:00 PM: Registration, Lunch, Networking
12:00 PM - 1:00 PM: Presentation 

Location: 
Oklahoma State Regents for Higher Education

Parking: 
Park on the south side of the 840 building. Parking is limited to 2 hours. You can also park in the gated garage next to Building 665. You will need your parking ticket at the meeting

Lunch:
Beef Pot Roast, Buttered Mashed Potatoes, Glazed Carrots, Garden Salad, Dinner Rolls, Peach Cobbler, Assorted Soft Drinks
*$15.00 Registration

RSVP online by clicking on the following link: https://goo.gl/forms/ezvAEcOMxytIrYxw1

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February Meeting Presentation Topic: 

Introduction to Records Housed in the Office of City Clerk and an Overview of RM in Local Government

Speaker:
Jennifer Day has worked in The City of Oklahoma City’s Office of City Clerk for 4 years. She is a Certified Archivist and has been working with historical records since 2005. She was head of the Manuscripts Division at the Oklahoma Historical Society until December of 2012 when she accepted her current position The City of Oklahoma City. Jennifer maintains the records retention schedule and serves as a records management consultant for all departments. Her position as archivist includes preservation of permanent records as well as housing and destruction of short term records. In the four years since she was hired by the City, Jennifer has completed a remodel of the records storage in City Hall, a two-year grant project to inventory 1,200 c.f. of records, developed two museum-style exhibits in the lobby of City Hall, and is currently con-ducting a survey of RIM practices of various City departments.






January 19th Meeting Announcement!

Join us on Thursday, January 19th for our first meeting of 2017!

Details: 
Time:
11:30 AM – 12:00 PM: Registration, Lunch, Networking
12:00 PM - 1:00 PM: Presentation 

Location: 
Oklahoma State Regents for Higher Education

Parking: 
Park on the south side of the 840 building. Parking is limited to 2 hours. You can also park in the gated garage next to Building 665. You will need your parking ticket at the meeting

Lunch:
Beef lasagna, steamed mixed vegetables, corn casserole, garlic bread, garden salad and chocolate torte cake!
*$15.00 Registration

RSVP online by clicking on the following link: https://goo.gl/forms/ezvAEcOMxytIrYxw1

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January Meeting Presentation Topic: 

Building a Special Collection and Archive from Scratch: A Labor of Love              

What happens when a labor of love results in a plethora of archival materials and other memorabilia arriving in central Oklahoma with a vision, but with no infrastructure or specific plan? The Ballets Russes Special Collections and Archive came about when a series of circumstances resulted in former Ballets Russes dancers donating their materials to the University of Oklahoma. Jeri Smalley heard of the gifts, introduced herself to then Chair, now Fine Arts Dean Mary Margaret Holt, and began working as a volunteer to organize these materials. Through a grant opportunity, and a collaboration with University of Oklahoma Libraries, participation in a Colonel de Basil exhibit in Moscow, and most recently an exhibit of Collection materials at the Fred Jones Museum of Fine Art, the Collection has expanded its reach and audience. This presentation will give an overview of the history of the Collection and the challenges of working on major projects with part-time staff.

Speaker:
Jeri Smalley is the Archivist for the Ballets Russes Special Collections and Archive for the University Of Oklahoma School Of Dance. She has a BS and MS in Dance from the University of Wisconsin-Madison and a MLIS from the University of Oklahoma. She taught dance for 20 years as well as choreographed for dance concerts and musicals in universities and high schools. She moved into dance administration and production management for regional dance companies. Deciding to transition out of the dance field, she found that she could really never escape and while working in other areas full time, continued to volunteer in dance as a concert presenter. After moving to Oklahoma, she entered the Library Studies Program at OU with an emphasis on archives. In 2008 she became a volunteer archivist for the Ballets Russes Archive, which moved into a part-time position in 2011. In December 2016 she retired from her “day job” as Assistant Director of the Oklahoma Scholar-Leadership Enrichment Program but will continue part-time in the Archive. In addition, Jeri is a 200 hour certified yoga instructor and is currently in a 300 hour yoga teacher training program.